Membership Record Management System Essay

ingressIn the present times were outright in the era of freshization and ane of the examples of the technologies that has been made is the estimator. A randomness processing system at once a days non yet foc maps in the line business, politics, education, and economics. It as well as places a major role in scathe of religion. Just like the religion of Wesleyan Christian. Computers be apply to eternize instruction, stored determine and maintain cultivation nearly the deal that acquires the institution. Computers processes ar readily avail able to preclude tracks of lands, to right entropy and information to gibe or delete records and mevery to a greater extent. As for now a days variant kinds of establishments uses computers as take onative of their e veryday operation. get d take vigilance for religions is withal a sphere affects by the influence of the computers because of the modern engineering science now a days. In amplification for that, Wesley an equips computer facilities that are very essential in an organization to use. This trunk admirered opposite areas that chooses in the institution by shifting the manual of arms process of their delegate to automate impact, from manual records to computerize. And for that, the prop one(a)nts assimilate opinionated to take aim a fellow membership record way governance that exit dish up the said locale.11 priming coat of the registerUnited Methodist perform building (UMC) is a Methodist Christian agnomen that is both mainline Protestant and Evangelical. Founded in 1968 by the union of the Methodist church building and the Evangelical United Brethren church. wizard of the Church is the Immanuel United Methodist Church in Palawe City of San Fernando Pampanga.This church has no decent way of recording the list of raw(a) member and early(a) information of the church. The get leave focus virtu altogethery the manual usage of registration to computerized way. T he proponents forgeting work up a organization that go away deposit the registration of the members easier and tumultuouser. This establishment result upholder the church to save, edit, retrieve and print the records of the members.1.2 bid of the ProblemWhen were conducting the membership for the Methodist church were stillencountering so many problems on how we willing make the registration easier.1.2.1 universal ProblemThe problem that the facilitators observed and the one that were trying to solve in the church are these accommodating of registrants is slow, false information that has been encoded and they use manual regularity in conducting the membership for the church.1.2.2 Specific ProblemsThese were the item problems that weve encountered using the actual system 1. The members and administrator of the church take a make do of time in processing the information for their records. 2. They codt stir a proper transshipment center for the records due to that other data files micturate been loss. 3. There is a clog of locating files because files are non make properly. 4. The encoding of information of the members may be in dead on target because of manual encoding. 5. The members dont necessitate a printed repeat about the information on their membership.1.3 Objective of the t individu onlyyingThe Immanuel United Methodist Church rank playscript Management placement will make the registration of the members faster and easier. Files of the members will be stored and organized properly.1.3.1 General ObjectivesTo progress membership Record Management System for Immanuel United Methodist Church. The locale that weve contract is located in Palawe City of San Fernando Pampanga. The proponents will attempt to lessen all the problems encountered in the existing system.1.3.2 Specific Objectives1. To develop a system that will faster the processing of the information of the members.2. To develop a system that will ensure records sec urity measure.3. To develop a system that will turn in fast searching and retrieval of preserve files.4. To develop a system that will assure accurate and fast computation of the derive members of the church.5. To develop a system thatwill succeed a printed copy of their information.1.4 assertionIn implementing the proposed system the proponents have fall the following(a) assumptions. 1. The proposed system will define the processing of the information of the members.. 2. The proposed system will assure records security.3. The proposed system will provide fast searching and retrieval of recorded files. 4. The proposed system will assure accurate and fast computation of the total members of the church. 5. The proposed system will provide a printed copy of their information.1.5 Conceptual Framework of the Study1.6 consequence of the studyThe study aims to collect some significant information that will aider the proponents in developing the proposed system which is IUMC Memb ership Record Management System.1.6.1 Economic logical implicationWith the implementation of the proposed system it will modify the registration to make it faster, more accurate, more significant, more efficient and secured. It will overly have a brighter side in impairment of economic businesses that are involve in the church that consume to roll in the hay about new technologies and membership system.1.6.2 educational SignificanceIt will serve as a guiding tool in making computerized prudence system for approaching student that want to deal with system commission. It will help computer students in building much better ideas for their own improvements. It will also serve as a reference guide for additional information in the field of learning Technology.1.6.3 Social SignificanceIt will change the society to check more about the importance of computerized system in these modern times. With the help of the system capabilities of doing the work will be easier and faster.1 .6.4 Technological SignificanceWith the help of advance technology now a days these focussing related childbed are done faster. To help us now a days, service in churches use computers to be able to simplify more work. The proponents moldiness experience what the technology can truly do and how it transforms the traditionalistic routine of work. By using computer equipments it will improve the performance of the church.1.7 screen background & DelimitationThe proponents believed that the proposed system will interpret the locale a great help and be more productive in performing their membership. These are the following capabilities that the proponents have set 1. To perform some adding, editing, deleting or searching of records for members and what position they have in the church. 2. To have a process data of incessantlyy attendant that goes on the church. 3. To have a computerized report, information and other self-possessed pieces of data. 4. To call forth computerized printed copy to the member.5. To perform a maximum update in each and every members that been encoded.1.8 Operational Definition of footholdRecord Management- Systematic administration of records and authenceticated information for its entire members, information and for the prudence that handles the whole system. learning System- It is a combine of all the hardwares, softwares and other facilities that involves about the system. In terms of planning, deviseing, analyzing and decision making for the system. Database- It is a concordantly organized of records that allows lightsome retrieval, updating, analysis and proceeds of records that represents almost every kind of information. Output- it is the information produce by a computer.Administrator- It is a psyche that is responsible for managing a computer or network and who has full gate to the hardware and software. Members- These are the persons that are involve in managing the system. Protestant a member of any sever al church denomination denying the universal authority of the Pope and affirming the reclamation principles of justification by faith alone.Chapter 2Review of tie in publications and Studieseach and every educational study requires information from others so that they can improve the study given by the proponents. The proponents gathered other related literary pieces on antecede research and letters of recognized experts that would have important details in parity about the problem that under goes elevate explanations whether the related information is by marrow of existing composinged enumerations, the study focuses on the acknowledgements and to yet make stronger the start of the study. 2.1 Review of Related Literature2.1.1 conflicting LiteratureThe terms record, document and data are not interchangeable. agree to BS15489, a Record is Information created, get and maintained as take the stand and/or information by an organization or person, in pursuance of legal obliga tions or in the transaction of business. A record has to be retained as long as it has value and is undone at the end of that period. A enrolment therefore, is everything else so does a document rightfully aim to be stored at all? Today with the advances in technology, churches have alter to change and in certain raft are accepting emails and other electronic forms of documents or correspondences as best evidence where bone-fide hard copy originals are not available. In the past when churches were looking for solutions to sequester or reduce costs from their projects, their freshman port was to remove old files from their valuable billet space and put it into recondite storage in a outside warehouse where the price was low and access was minimal.This font of service tended to be utilize for inactive archival documents, as a low cost method of charge them safe until the end of theirstatutory property period when they could be destroy. This is the origins of Document S torage. As legislation and technology came into place requiring churches and organizations to discover documents as evidence and technology has developed, the indispensableness has moved to that of managing information. This sort of active management, so an organization can quickly and easy locate & retrieve the information it seeks, has turn up to offer such organizations competitive reward in addition to the more unadorned benefit of regulatory compliance. Storing documents is not a simple as putting boxes in an empty warehouse. With the introduction of computers and the electronically created and stored data they have give rise to, we produce more paper records per head of employee than ever before. Companies increasingly expose the paperless office continues to be a myth though the less-paper office is becoming a reality.2.1.2 Local LiteratureThe world of local document storage has transformed into an industry that is unrecognizable from its origins, although the paper do cument continues to lodge constant, in the minefield of acronyms that overreach the technology that has come to encompass a full Records Management Program. As part of the wider picture organizations are expected to have a Business Continuity plan (BCP) that includes Disaster Recovery Plans (DRP) all of which need to be safely secured but easy to retrieve. Enterprise content management (ECM), work flow mapping, digitization, hard copy storage meshing hosting of images and data mining are all part of the transformation that has come to represent the records management industry.After disposition the difference of opinion amongst what needs to be stored and what does not one then has to start understanding the different types or records and who is creating them. Most violence are potential creators and they all need to understand whether the information they are creating should be stored securely and confidentially or securely destroyed. We have all heard of the upstart storie s of high profile laptops and information universe stolen as well as individuation theft fraudsters who rummage in bins to pay back details of clients in order to film their individualism. A formal in-house survey to understand who and where information should be stored can go a long way to creating a system understandable to all. 2.2 Related Studies2.2.1 Foreign StudiesThe key to designing a sure- dispatch records management system is to incorporate the following characteristics outgrowthly, one needs to be consistent in the manner in which records are captured, managed and maintained irrespective of whether they are electronic or paper records. Secondly they must be accessible to authorized people. One of the fears that people have when out sourcing records is discussed is whether their records will be accessible. A good records management company should be able to attempt that records will be physically or digitally delivered to within 24 hours. Information must be held i n a secure environment protect against floods, fire and intruders. Most records management organizations have cry protected entry into their premises and do not publicly disclose the identity of their clients. In addition to the physical security and protection of the storage environment the documents also needs to be shown to be the original, submit of any alteration.This may require exceptional management and it is important that the provider is able to adhere to stringent management controls. Finally, keeping policies should reflect the requirements of law. It is pre-requisite to be able to provide a full audit outpouring of any item at any time and where appropriate a security department of Destruction to prove that the document was destroyed in accordance with government laws. scorn the records management industry organism sort of a complex industry, the barriers of entry remain very low and we still discover anyone with a warehouse a enchant network feels more capabl e than records management specialist to enter into the industry at the detriment of their clients who may find the dismount costs being charged are actually resulting in their records not being held in an environmentally controlled warehouse and resulting in damaged records.2.2.2 Local Studies turn collision statutory requirements is important, widespread usage of the records management system primarily rests upon meeting the first two goals (filing and retrieving records). In this era of enterprise-wide rollouts of records management systems, the users of the classification escape have changed dramatically. While historically the classification was only really used by the centralized records management staff, it will now be used bystaff throughout the organization. In order to meet these needs, the classification scheme must be understandable by general business staff. It is illume thatIf staffs are unable to easily determine where to file records, the records management system will release littered with miss-filed documents. If staff cannot easily find documents at a later date, then they will simply abandon use of the records management system entirely. For these reasons, the effective design of the classification scheme becomes an imperative. 2.3 Difference between the Previous Study and the Proposed Study The existing system of spick United Methodist Church(IUMC) only uses manual process for record management, they just use typewriters and bond text file when they have to input information so therefore the papers of the members are not secure. And also they need a mussiness of time to organize the records of the registrants.The proposed system Immaculate United Methodist Church Record Management System will help the members of the church to have a clear access of their records and also a printed output signal of it also the records of the members will be secured. They dont have to write and type manually. The said system will also automatically g enerate all records of the members. In this manner the workloads of the administrator and the other persons that are related on the organization.